Privacy Policy

Last updated as of May 28, 2024

Friendly Circle Berlin prioritizes the privacy and security of each visitor to our website. We are committed to providing you with important information about our policies.

1. Introduction

Welcome to Friendly Circle Berlin ("we," "our," "us"). We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (friendlycircleberlin.org). Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it. Please see this page for additional information if you are in California or other specified states with similar privacy laws.

2. Information We Collect

We may collect and process the following data about you:

  • Personal Identification Information: First name, last name, email address.

  • Technical Data: Cookies, usage data, browser information, city, device information, latitude and longitude of city, number of users, session statistics, trackers.

  • Contact Data: Email address, first name, last name.

3. How We Collect Your Data

We use different methods to collect data from and about you, including:

  • Direct Interactions: You may provide data by filling in forms or corresponding with us by email, or otherwise.

  • Automated Technologies or Interactions: As you interact with our website, we may automatically collect technical data about your equipment, browsing actions, and patterns through cookies and other tracking technologies.

  • Third Parties or Publicly Available Sources: We may receive personal data about you from various third parties and public sources.

4. How We Use Your Data

We use your personal data for the following purposes:

  • Direct Email Marketing (DEM): Using email address, first name, last name.

  • Connecting Data: Using Zapier with email address, first name, last name.

  • Analytics: Using Google Analytics (Universal Analytics), and Google Analytics 4 with personal data like cookies, usage data, browser information, city, device information, latitude, longitude, number of users, session statistics, trackers.

  • Heat Mapping: Using Microsoft Clarity with personal data like clicks, country, custom events, device information, diagnostic events, interaction events, layout details, mouse movements, page events, positional information, scroll-to-page interactions, session duration, time zone, trackers, usage data.

  • Contacting the User: Through contact forms and mailing lists or newsletters using email address, first name, last name, various types of data.

  • Managing Contacts and Sending Messages: Using Mailchimp with personal data like email address, first name, last name, various types of data.

  • Platform Services and Hosting: Using Squarespace with various types of data as specified in the privacy policy of the service.

5. Legal Basis for Processing Personal Data (For users in the EU)

We process personal data based on the following legal grounds:

  • Consent: You have given clear consent for us to process your personal data for a specific purpose.

  • Legal Obligation: Processing is necessary for us to comply with the law.

  • Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

7. Data Sharing and Transfers

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, as long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

8. Data Security

We have implemented appropriate security measures designed to protect your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. We also require that any third parties to whom we transfer your personal data provide similar protection and agree to only process your personal data in accordance with our instructions.

9. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

10. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Right to Access: You have the right to request copies of your personal data.

  • Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

  • Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.

  • Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.

  • Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.

  • Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our provided contact information.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us:

13. Definitions and Legal References

  • Personal Data (or Data): Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

  • Usage Data: Information collected automatically through this Website (or third-party services employed in this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.

  • User: The individual using this Website who, unless otherwise specified, coincides with the Data Subject.

  • Data Subject: The natural person to whom the Personal Data refers.

  • Data Processor (or Processor): The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

  • Data Controller (or Owner): The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Website. The Data Controller, unless otherwise specified, is the Owner of this Website.

  • This Website (or this Application): The means by which the Personal Data of the User is collected and processed.

  • Service: The service provided by this Website as described in the relative terms (if available) and on this site/application.

  • European Union (or EU): Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

  • Cookie: Cookies are Trackers consisting of small sets of data stored in the User's browser.

  • Tracker: Tracker indicates any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting - that enables the tracking of Users, for example by accessing or storing information on the User’s device.

Legal Information

This privacy policy relates solely to this Website, if not stated otherwise within this document.

PRIVACY POLICY EFFECTIVE DATE

This Privacy Policy is effective as of May 28, 2024.